Terms and Conditions

Terms and Conditions

Each competitor must agree to abide by the rules of the competition, display the sponsor’s stickers on their equipment, wear the sponsor’s bib throughout the event and allow the sponsors to use images, photographs, video and film footage taken during the event to advertise their products or to promote the event, at no cost to the sponsors and accept emails from sponsors regarding their services.

Each competitor understands that participation in this competition is at their own risk and must accept full responsibility for their wellbeing during the event. Participation in the Coast to Coast implies the user knows unmarked hazards exist and interaction with people outside the control of Ultimate Event Productions Limited will result.

The competitor assumes all risk of personal injury, property loss and damage. 

Misconduct in the opinion of Ultimate Event Productions Limited management and staff may result in entry revocation without refund. 

The competitor agrees to the rules, regulations and directions express or implied of Ultimate Event Productions Limited. A breach of these Terms & Conditions may result in the withdrawal of their Entry and any benefits thereof.

Limited Entries

Entries for the 2017 Coast to Coast are limited to 800, open late April 2016 and normal entries close on 15 January 2017.

Subject to availability, late entries will be accepted up until 5 February 2017. No entries will be accepted after 5 February 2017. Late entries will be subject to late fees of:

Individuals $150.00 per person
2 person relay team $200.00 per team
2 person tandem team $200.00 per team
3 person relay team $250.00 per team
Mountain Run $50.00 per person

The first 350 full race entries (excludes mountain run only) are eligible for the Early Bird discount entry fee price. All Earlybird entries received will also go into the draw for numerous prizes including 1 of 5 $1,000 Kathmandu gift vouchers – more details are available on the website.

Photocopies and downloads from the website of the entry form may be used. Anybody can enter the One Day event but we highly discourage first timers in doing so unless they have extensive high-level multisport experience (see Cut-off Times). Avoid disappointment and get your entry in early.

Purchase Terms and Conditions

The entry is valid only for the event for which it was purchased.

The entry is personal to the named purchaser/competitor and is non-transferrable.

Full payment of your Entry Fee must be made by 5 February 2017 to be eligible to compete in the 2017 Coast to Coast. Entry documentation, gear (bibs, stickers, race packs etc) will not be issued or available for collection until full payment has been received.

All amounts stated on this website are inclusive of 15% GST and are in New Zealand Dollars (unless stated otherwise).

Instalments

Entries received between the opening of the registration system in late April 2016 and 20 June 2016 are eligible for payment in five equal instalments. By selecting to make payment by the instalment option, the customer hereby agrees to organising a direct deposit into the bank account of Ultimate Event Productions as supplied in the initial registration on the dates specified below:

  • With your initial registration
  • 1 July 2016
  • 1 August 2016
  • 1 September 2016
  • 1 October 2016

Instalments will incur a 2% instalment administration fee (calculated on the registration fee only), payable in full in the first instalment payment on confirmation of your registration.

Only Entry Fees can be paid for in instalments, with all add-ons such as meals, pre-race transport, photos and cancellation insurance to be paid for in full with the first instalment.

Instalments can only be paid directly into our bank account, with all bank fees to do so being paid for by the competitor.

You will receive an email a few days prior to each instalment reminding you to organise the direct deposit of your instalment into our bank account. If you do not pay by the due date, Ultimate Event Productions Limited reserves the right to remove your entry into the race until full payment is made.

Ultimate Event Productions Limited is not responsible for failure by the customer to make payment on the due date for any reason.

Full payment of all instalments must be received by 1 October 2016 to confirm your eligibility to compete in the Coast to Coast.

Cancellation Insurance

Cancellation Insurance, if taken out, will provide a full refund of the Entry Fee (excluding credit card transaction fees and instalment administration fees) if the competitor suffers an injury, medical emergency or bereavement that limits or prohibits their involvement with the event. All applicants for a refund must contact us as soon as practical and submit appropriate supporting documentation regarding the injury or loss (Doctors certificate etc). Refunds can be applied for up to 10 days after the Coast to Coast has taken place as long as the injury, medical emergency or bereavement that limits or prohibits their involvement with the Coast to Coast took place prior to the Coast to Coast start.

Cancellation Insurance can only be purchased at the same time as the purchase of your Entry Fee into the event and cannot be used to refund an Entry fee transferred from previous years.

Refunds extend only to the value of the Entry Fee purchased and do not cover any ancillary or other associated costs. The Cancellation Insurance fee is regarded as an ancillary cost. Refunds will be made to the credit card/bank account used to purchase the entry fee and the registration will be cancelled.

Note: Cancellation Insurance will not cover refunds for change of mind or everyday circumstance.

The Cancellation Insurance fees for 2017 are:

Individuals $50.00 per person
2 person Relay Team $75.00 per team
2 person Tandem Team $100.00 per team
3 person Relay Team $100.00 per team
Mountain Run $25.00 per person

Refunds

If Cancellation Insurance has been purchased, you will receive a full refund of your Entry Fee (exclusive of ancillary and other associated costs such as instalment administration fees).

If Cancellation Insurance has not been purchased, your refund will be determined by the date at which you notified us in writing of your intention to cancel your entry. 

If you have paid by instalments, the cancellation fee will be deducted from the Entry Fee instalments you have made up to the cancellation notification date. If there is a shortfall, the balance owing to Coast to Coast will be deducted from the credit card you have previously provided for instalments.

The table below sets out the relevant dates, cancellation fees and refunds for standard fees:

  Cancel before
30 Sep 2016
Cancel between
1 Oct 2016 - 15 Jan 2017
Cancel after
15 Jan 2017
Event Full Entry Fee 25% Fee 75% Refund 50% Fee 50% Refund 100% Fee 0% Refund
Mountain Run $325 $81.25 $243.75 $162.50 $162.50 $325 $0
One Day Individual $995 $248.75 $746.25 $497.50 $497.50 $995 $0
Two Day Individual $995 $248.75 $746.25 $497.50 $497.50 $995 $0
Two Day 2 Person Relay Team $1,545 $386.25 $1,158.75 $772.50 $772.50 $1,545 $0
Two Day Tandem Team
(1 Apr - 20 Sep 16)
$2,095 $523.75 $1,571.25 $1,047.50 $1,047.50 $2,095 $0
Two Day Tandem Team
(21 Sep - 20 Nov 16)
$2,295 $573.75 $1,721.25 $1,147.50 $1,147.50 $2,295 $0
Two Day Tandem Team
(21 Nov 16 - 15 Jan 17)
$2,495 $623.75 $1,871.25 $1,247.50 $1,247.50 $2,495 $0
Two Day 3 Person Relay Team $1,745 $436.25 $1,308.75 $872.50 $872.50 $1,745 $0
Schools
Mountain Run $195 $48.75 $146.25 $97.50 $97.50 $195 $0
Two Day Individual $595 $148.75 $446.25 $297.50 $297.50 $595 $0
Two Day 2 Person Team $750 $187.50 $562.50 $375.00 $375.00 $750 $0
Two Day Tandem Team
(1 Apr - 20 Sep 16)
$1,295 $323.75 $971.25 $647.50 $647.50 $1,295 $0
Two Day Tandem Team
(21 Sep - 20 Nov 16)
$1,495 $373.75 $1,121.25 $747.50 $747.50 $1,495 $0
Two Day Tandem Team
(21 Nov 16 - 15 Jan 17)
$1,695 $423.75 $1,271.25 $847.50 $847.50 $1,695 $0
Two Day 3 Person Team $750 $187.50 $562.50 $375.00 $375.00 $750 $0
Add-Ons
Meals 100% refund until 15 Jan 2017
Pre-Race Transport 100% refund until 15 Jan 2017
Photos 100% refund until 1 Feb 2017
Cancellation Insurance Non Refundable
Instalment Administration Fee Non Refundable
Credit Card Fees Non Refundable
Late Entry Fees Non Refundable

The table below sets out the relevant dates, cancellation fees and refunds for Earlybird fees:

  Cancel before
30 Sep 2016
Cancel between
1 Oct 2016 - 15 Jan 2017
Cancel after
15 Jan 2017
Event Earlybird Fee 25% Fee 75% Refund 50% Fee 50% Refund 100% Fee 0% Refund
Mountain Run $325 $81.25 $243.75 $162.50 $162.50 $325 $0
One Day Individual $895 $223.75 $671.25 $447.50 $447.50 $895 $0
Two Day Individual $895 $223.75 $671.25 $447.50 $447.50 $895 $0
Two Day 2 Person Team $1,445 $361.25 $1,083.75 $722.50 $722.50 $1,445 $0
Two Day Tandem Team $1,990 $497.50 $1,492.50 $995.00 $995.00 $1,990 $0
Two Day 3 Person Team $1,645 $411.25 $1,233.75 $822.50 $822.50 $1,645 $0
Schools
Mountain Run $195 $48.75 $146.25 $97.50 $97.50 $195 $0
Two Day Individual $595 $148.75 $446.25 $297.50 $297.50 $595 $0
Two Day 2 Person Team $750 $187.50 $562.50 $375.00 $375.00 $750 $0
Two Day Tandem Team $1,195 $298.75 $896.25 $597.50 $597.50 $1,195 $0
Two Day 3 Person Team $750 $187.50 $562.50 $375.00 $375.00 $750 $0
Add-Ons
Meals 100% refund until 15 Jan 2017
Pre-Race Transport 100% refund until 15 Jan 2017
Photos 100% refund until 1 Feb 2017
Cancellation Insurance Non Refundable
Instalment Administration Fee Non Refundable
Credit Card Fees Non Refundable
Late Entry Fees Non Refundable

 

Transfer to 2017 Event

If you notify us in writing between 1 October 2016 and 15 January 2017 of your wish to withdraw from the 2017 event, you may transfer 50% of your fee to the 2018 Event. However, transfers from the 2016 event cannot be transferred to the 2018 event, and transfers from the 2017 event cannot be transferred to another year other than the 2018 event. Transfers are non-refundable regardless of whether you buy cancellation insurance.  

Changes to your Registration

All changes to your registration after 15 January 2017 will incur a $30 administration fee. Please ensure your registration details are correct at time of entry.

Late submission of kayak certificates or waivers

All kayak certificates or kayak waivers must be submitted by 15 January 2017 unless you are making a late entry. Kayak certificates or waivers received after this date will incur a $30 administration fee.

Replacement Team Members

Teams wishing to replace a team member are able to. They must contact us to advise us of their request to do so and the replacement team member needs to complete the online entry form before 15 January 2017.

Cancellation due to Force Majeure

Should the Coast to Coast have to be cancelled due to force majeure, there will be no refund of entry fee. Right of entry reserved. 

Confirmation of Entry

A confirmation of entry is available for printing at the completion of the online registration process and will be sent to each competitor via email. Please print out your confirmation and bring it with you when you attend Registration Day.

Disclosure

The customer consents to Ultimate Event Productions Limited making disclosures required by the Credit Contracts and Consumer Finance Act 2003 in an electronic form, by means of email. The customer's email address for this purpose is the email address they have supplied on their Registration Form.

Enquiries

Coast to Coast
Ultimate Event Productions Limited
PO Box 956, Queenstown 9348, New Zealand
Tel: +64-3-450 1955
Fax: +64-3-450 1941
Email: info@coasttocoast.co.nz
www.coasttocoast.co.nz